Vendors

2017  Fair Vendor General Information / Policies

The Burford Agricultural Society – Welcomes all perspective vendors to the 2017 Burford Fall Fair – Please read through the information listed & then download a contract found at the end of this document & submit to the contact information found in the contract. 

Liability Insurance

Vendors are recommended to provide a General Liability Certificate of insurance naming the Burford Agricultural Society as an additional insured prior to set-up (please see attached info from PAL Insurance). Night security is present however the Burford Agricultural Society is not responsible for damage or losses at vendors booths.  Vendors are also responsible to ensure any cords or potential hazards are covered.

Advertising 

The Burford Agricultural Society will list,a short write up of vendors selected to attend the Burford Fall Fair – Said advertisement can include a link to a vendor’s site if they wish.  Burford Agricultural Society will contact those selected to be vendor’s at the fair for their write up’s 6 weeks prior to the fair.

Space 

Vendor space is limited at the fair grounds and will be offered on a first come first serve & paid basis.

Merchandise 

The Burford is a family friendly fair, Burford Agricultural Society reserves the right to ask any vendor to stop selling merchandise not in the spirit of family friendly. Should that be a vendor’s only product – said vendor would be asked to leave the grounds without refund of payment.

Sales

The Burford Agricultural Society welcomes all our vendors & wishes them well at the fair, being October we cannot guarantee the weather, nor can we guarantee traffic & visitor attendance to your booth. We encourage our vendors to speak to fair staff, should they have any concerns.

Cancellation Policy

We understand life happens & plans change, should you require to withdraw your spot Burford Agricultural Society will refund cancellations before 25.Sept.2017. After which we have turned others away & therefore cannot refund your money.

Food Vendors

  • Food Trucks / Fresh Food

Due to contractual obligations with other parts of the fall fair – the Burford Agricultural society is unable to accommodate food trucks, or
vendors selling food products, freshly prepared on site of the Fair grounds. e.g. Candy Apples, Candy Floss, Fish & Chips, Fries, Hamburgers,   hot        dogs, etc…

  •    Prepared Food 

Food not prepared onsite of the fair & prepacked offsite is acceptable. e.g. cheese, pies, preserves etc.

However it is best to check with the Burford Agricultural Society prior to showing up with your product.

Booth Setup

1 table/2 chairs will be provided per booth if requested.  Hydro available if requested. Note surcharge of $25 for exterior booths requiring hydro.  No extension cords or tarps are provided.

Setup Schedule

Vendors are required to setup Friday October 6, 2016 10:00 a.m.-5:00 p.m. or prior to Saturday October 7, 2016 at 9:00 a.m.  *** Vehicles will not be permitted on the grounds after 9:00 a.m. Saturday October 7. Please come to Ag Hall Office for Vendor Package/booth location prior to set-up

Exhibit Building Hours – Indoor booth spaces: (This includes buildings housing vendors)

Friday – closed

Saturday – 1:00 p.m.- 9:00 p.m.

Sunday – 10:00 a.m. – 6:00 p.m.

Monday – 10:00 a.m. -4:00 p.m.

Buildings will open 1 hour prior to above to allow vendors access to their booths before opening.  Please note judging will begin on Saturday at 9 am-1 pm.  Vendors will be allowed access to buildings however we ask you respect the judging process by remaining at your booth and quietly setting up during this time. Buildings will open when judging completed.

Outdoor Vendors

All outdoor vendors must follow the above building hours as a minimum guideline for opening and closing.

Admission Gates

Gates open at 11 a.m. Saturday / 8:00 a.m. Sunday and Monday

Move out schedule

Booths must remain intact until closing of the buildings on Monday October 9, 2017.  No vehicles will be permitted on the grounds before 4:30pm – This will be strictly enforced! – due to safety of patrons on foot.

Vendor pass policy

Vendor admission passes available for pickup during setup schedule.  You will be charged gate admission if you do not have a pass.  Each paid rental will receive 2 adult weekend Fair passes.

****Weather

As this is Thanksgiving Weekend, please plan for the weather.  Note that exhibit buildings are NOT heated – ONLY propane/gas space heaters are allowed however electrical voltage is limited. It is the responsibility of vendors to ensure any heaters used are CSA approved and turned off when leaving.

Questions???

Please follow the contact information provided via the contact-us page

Contract. 

Please download a contract by clicking the document picture. Fill the the document out, Scan and E-mail and/or fax back.